PreVeil, Inc. Privacy Statement
Last Updated: May 30, 2023
Our Privacy Statement, including this State supplement, is intended to inform you about our policies and procedures regarding the collection, use and disclosure of information by PreVeil, Inc. (“PreVeil”) at www.preveil.com and any other websites, features, applications, widgets or online services that are owned or controlled by PreVeil and that post a link to our Privacy Statement (collectively, the “Site”). Our Privacy Statement including this State supplement applies to information collected from the effective date forward; information collected while a previous Privacy Statement was in effect remains subject to the terms of that former policy.
PreVeil provides simple, encrypted document collaboration and email solutions for individuals, businesses and government agencies. If you are using PreVeil as part of your employer’s enterprise relationship with PreVeil, the use of your information may also be subject to our agreement with your employer. We value your privacy and protect your personal information as described in greater detail below.
This Privacy Statement explains how we may use and disclose such information we collect from or about you, as well as your ability to control certain uses of it. By using this site, you agree to the data collection, use, disclosure and storage practices described in this Privacy Statement.
If you are visiting our website from locations within the EEA/UK or Switzerland, click here for additional information about our privacy practices.
If you are a resident of California, click here for additional information about our privacy practices.
Users from the United States, including those in Colorado, Connecticut, Virginia, and Utah, have the right to:
Do not sell or share my information
Although we do not sell your information, when we share your information with certain service providers, it may be considered a sale or sharing under certain US state laws.
If you would like to opt-out of the sale or sharing of your personal information please contact us by email or phone and provide us with your name, customer number and address: [email protected] or by telephone at +1 (617) 579-8305
We will only use personal information provided in a verifiable consumer opt-out request to verify the requestor’s identity or authority to make the request. Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer opt-out request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.
You do not need to create an account with us to exercise your opt-out rights. We will only use and retain personal information provided in an opt-out request to review and comply with the request.
Information We Collect from You
We collect information from you when you choose to provide it to us. This may include when you create an account with us, sign up for our email lists, use our services, submit a rating or review, participate in a survey or promotion, or otherwise contact us.
PreVeil may collect “Personal Information” such as name, addresses, telephone number, job title, and e-mail addresses.
If you make purchases through the Site, you may provide certain payment information, such as payment card or other financial account information, and billing address. A third-party payment processor collects and processes that information on our behalf; we do not collect or retain your payment information.
User Generated Content
When you voluntarily disclose information about yourself in the content that you submit to the Site (e.g., personal information such as your name, phone number and personal web address) or other public posting on the website, this information will be publicly available, can be collected and used by third parties and may result in unsolicited messages from others. Such activities are beyond our control. Please refrain from disclosing personal information on this website that you intend to keep private.
Information Received from Third Parties
We also may receive information about you from third parties, such as your employer. If you provide us with personal information about others, or if others give us your information, we will only use that information for the specific reason for which it was provided to us. If we combine the information we receive from others with Personal Information we collect through the Site, we will treat the combined information as Personal Information as described in this Privacy Statement.
Information Collected From Other Sources
We may obtain information about you from other sources, including social networks that you use to connect with us. If you use a third party service to login, link to us, or communicate with us (such as a social network or third party video chat), we may receive certain information about you from the third party based on your registration and privacy settings on those third party services. This information may include name, user name, demographic information, updated address or contact information, interests, and publicly-observed data, such as from social media and online activity.
As is true of most web sites, PreVeil automatically collects some information about your computer when you visit our Site, such as your IP address, browser type, referring/exit pages, and operating system. In addition to personal information, PreVeil may also gather non-personally identifiable information, which may be used by PreVeil. Generally, “non-personally identifiable information” means information that is collected by automatic or electronic means, using technologies such as cookies, pixel tags and web beacons, browser analysis tools, and web server logs or other technologies to automatically collect certain information when you use our Site or interact with our emails and online or mobile advertisements. As you use our website, your browser and devices communicate with servers operated by us, our business partners and service providers to coordinate and record the interactivity and fill your requests for services and information.
Our websites actively log and record information of a non-personal nature such as referral websites, visits, length of sessions, domains, browser software and more. We aggregate and use this non-personal data to improve our website experience for you. We also record the IP address of the computers that visit our website. We also may collect information about your online activity, such as content viewed and pages visited. One of our goals in collecting this automatic information is to help us understand the interests of our travelers and customize your user experience. We may also use information about your online activities for offline marketing purposes.
We capture the following information:
We may also use third-party tools or services, such as Google Analytics, to assist us with analyzing and improving the Site or our services. These service providers are not permitted to use the information collected on our behalf except to help use conduct and improve our business.
We will also facilitate the implementation third party tags on our website and to deploy third party cookies and similar device tracking technologies; such tags will facilitate the collection of pseudonymous information relating to an individual’s interactions with our Site.
The information we collect also includes the Internet Protocol (“IP”) address or other device identifier (“Device Identifier”) for any device (computer, mobile phone, tablet, etc.) used to access the Site. A Device Identifier is a number that is automatically assigned or connected to the device you use to access the Site, and our servers identify your device by its Device Identifier. Some mobile service providers may also provide us or our third party service providers with information regarding the physical location of the device used to access the Site. If such information is linked to your Personal Information, we will treat it as Personal Information under this Privacy Statement.
Cookies and other web technologies.
A “cookie” is a small amount of information that a web server sends to your browser that stores information about your account, your preferences and your use of our websites. Pixel tags and web beacons are tiny graphic images placed on website pages or in our emails that allow us to determine whether you have performed specific actions. The data on your use of our site may be linked to the personal Information you have chosen to share with us when you register.
The technology used to collect information automatically from You may include the following:
Most internet browsers automatically accept cookies. However, you can instruct your browser, by editing its options, to stop accepting cookies or prompt you before accepting a cookie from the sites you visit. If you decide not to accept our cookies, your ability to use some features on our site may be impaired. Certain visitors to our site may have previously received targeted promotional materials relative to the site.
Pixel Tags: We use pixel tags and cookies to help us maximize the effectiveness of our marketing and our websites.
Web Beacons: We may also employ software technology known as “web beacons” or “tracking tags” to help us keep track of what content on our Site is effective and to serve relevant advertising to you. Web beacons are small graphics with a unique identifier that may be invisible to you, and which are used to track the online activity of Internet users. Web beacons are embedded in the web pages you review or email messages you receive. Web beacons or similar technologies may be used for a number of purposes, including, without limitation, to count visitors to our Site, to monitor how users navigate the Site, to count how many e-mails that were sent were actually opened, or to count how many particular articles or links were actually viewed.
Embedded Scripts: An Embedded Script is programming code that is designed to collect information about your interactions with the Site, such as the links you click on. The code is temporarily downloaded onto your computer or other device and is deactivated or deleted when you disconnect from the Site.
In addition, we may use a variety of other technologies that collect similar information for security and fraud detection purposes and we may use third parties to perform these services on our behalf.
Choices About How We Use and Disclose Your Information and
California and EEA/UK/Switzerland Do Not Track Disclosures.
You may adjust your browser or operating system settings to limit this tracking or to decline cookies, but by doing so, you may not be able to use certain features on the Site or take full advantage of all of our offerings. Check the “Help” menu of your browser or operating system to learn how to adjust your tracking settings or cookie preferences.
On your mobile device, you can adjust your privacy and advertising settings to limit your tracking for advertising or control whether you receive more relevant advertising. Note that our systems may not recognize Do Not Track headers or requests from some or all browsers.
THIRD PARTY ANALYTICS PROVIDERS, AD SERVERS AND SIMILAR THIRD PARTIES
YOUR CHOICES AND OPTING OUT
We strive to provide you with choices regarding the personal information you provide to us or that we collect about you. You can review and change your personal information by logging into the Site and visiting your account profile page.
You are responsible for maintaining the accuracy of the information you submit to us, such as your contact information, and you must update any changes through your online account.
In order to opt-out of receiving communications from us by email or postal mail, or to access, delete or modify your information, or do opt-out of the sale or sharing of your personal information, please email us at: [email protected] or by telephone at +1 (617) 579-8305
Registered users may update their choices through their online account regarding marketing communications you receive from us.
You may opt-out of receiving marketing e-mails from us by following the opt-out instructions provided in those e-mails.
We reserve the right to send you service-related emails even if you voluntarily opt-out of email notifications.
Please note that we reserve the right to send you certain communications relating to your account or use of the Site (for example, administrative and service announcements) via email and other means and these transactional account messages may be unaffected if you opt-out from receiving marketing communications.
Accessing, Modifying or Deleting Your Information
We cannot delete your personal information except by also deleting your user account.
We may not accommodate a request to change or delete information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
You can review and change your Personal Information by logging into the Site and visiting your account profile page.
We will use commercially reasonable efforts to honor your request; however, certain information will actively persist on the Site even if you close your account, including messages you posted to the Site. In addition, your Personal Information may remain in our archives and information you update or delete, or information within a closed account, such as your purchase history, may persist internally or for our administrative purposes. It is not always possible to completely remove or delete information from our databases. In addition, we typically will not remove information you posted publicly through or on the Site. Bear in mind that neither you nor PreVeil can delete all copies of information that have been previously shared with others on the Site.
We have the utmost respect for your privacy and security. PreVeil may use information collected through the Site, including your Personal Information and Device Identifier for the following purposes:
The usage information we collect helps us to improve our Site, services and to deliver a better and more personalized experience by enabling us to:
If you supply us with your postal address on-line, you may receive periodic mailings from us with information about new products and services or upcoming events
Combination of Information
We may combine the information we receive from and about you, including information you provide to us and information we automatically collect through our Site as well as information collected offline or from third party sources to help us tailor our communications to you and to improve our Site or services.
PreVeil does not knowingly collect personal identifiable information from children under the age of 18. If you are under the age of 18, please do not provide your name and address or other contact details or any other personally identifiable information of any kind whatsoever. If you are a parent or guardian of someone under the age of 18 who has provided us information without your knowledge and consent, you may request that we remove this information by contacting us at the below address or phone number.
INFORMATION SHARING AND DISCLOSURES
Your privacy is important to us. Any information that we collect online or via the telephone is done to provide you with the best website experience and service possible. If you are located in California, Colorado, Connecticut, Virginia or Utah and would like to opt-out of the sale or sharing of your personal information please [click here] for your State Privacy Rights. You can opt-out by sending us an email with your name, customer number and address to [email protected] or by phone at 1 (617) 579-8305
We may disclose Personal Information to third parties in our discretion as otherwise described in this Privacy Statement.
In particular, we may share the information we have collected about you for the following purposes:
(2) With our affiliated companies, including but not limited to our charitable foundations, in connection with delivering services and information to you and with other parties in connection with the arrangement of travel services, such as hotels and providers of transportation.
(3) With third parties, who we may share information we collect from and about you, including with third party data brokers, such as Epsilon, to enable them and us to provide you with information about products or services. You can opt-out by sending us an email with your name, customer number and address to [email protected] or by phone at 1 (617) 579-8305
You also may request, sometimes through your use of a social media service or similar interactive feature or third party application, that we share information about you with a third party and we will typically do so under those circumstances.
(5) When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
(6) To respond to judicial process or provide information to law enforcement or regulatory agencies or in connection with an investigation on matters related to public safety, national security or law enforcement, as permitted by law, or otherwise as required by law.
(7) for internal and affiliate purposes.
PreVeil may share information, including Personal Information, with its parents, subsidiaries, and affiliates, primarily for business and operational purposes. We may sell, transfer or otherwise share some or all of our assets, including your Personal Information, in connection with a merger, acquisition, reorganization or sale of assets (including, in each case, as part of the due diligence process with any potential acquiring entity). In addition, if any bankruptcy or reorganization proceeding is brought by or against us, such information may be considered an asset of ours and may be sold or transferred to third parties. Should such a sale or transfer occur, we will use reasonable efforts to try to require that the transferee use personal information provided through the Services in a manner that is consistent with this Privacy Statement.
(8) for sweepstakes and other promotions.
We may offer sweepstakes, contests, and other promotions (any, a “Promotion”) that may require registration. By participating in a Promotion, you are agreeing to the official rules that govern that Promotion, which may contain specific requirements of you, including, except where prohibited by law, allowing the sponsor(s) of the Promotion to use your name, voice, likeness or other indicia of persona in advertising or marketing associated with the Promotion. If you choose to enter a Promotion, your Personal Information may be disclosed to third parties or the public in connection with the administration of such Promotion, including, without limitation, in connection with winner selection, prize fulfillment, and as required by law or permitted by the Promotion’s official rules, such as on a winner’s list. In some instances, a Promotion may be hosted by a different website than PreVeil. In such instances, that website will have a different Privacy Statement from this one, and you should review such website’s Privacy Statement to see how your Personal and Non-identifying Information will be used.
(9) as described to you at the point of collection.
We also may share aggregate or anonymous non-personal information with third parties for their marketing or analytics uses.
This website contains links to other websites. We are not responsible for the privacy practices of other websites. This Privacy Statement applies solely to information collected by PreVeil and its affiliates. The fact that we link to a website is not an endorsement, authorization or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer, collect data or solicit Personal Information from you. We recommend that you examine the privacy statements posted on those other websites to understand their procedures for collecting, using, and disclosing personal information.
The security of your personal information is important to us. We have taken certain physical, administrative, and technical steps to safeguard the information we collect from and about You. While we make every effort to help ensure the integrity and security of our network and systems, the transmission of information via the internet is not completely secure. Email sent to or from the Services may not be secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Site. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Site.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas of the Site like message boards. The information you share in public areas may be viewed by any user of the Site.
DATA STORAGE AND RETENTION
Your personal information is stored on servers in the United States or in other countries in accordance with the data storage locations of our third party vendors. You understand and agree that we may collect, use, disclose, and otherwise process the information you provide as described in this Privacy Statement. Your personal information may be disclosed in response to inquiries or requests from government authorities or to respond to judicial process in the United States. We will retain your personal information for as long as it is needed to provide you with the Site, our services, or to fulfill any legal or contractual obligations we may have.
Changes to Our Privacy Statement
We reserve the right to revise this Privacy Statement at any time. When we do, we will post the changes on the Site. If we change the Privacy Statement in a material way, we will provide appropriate notice to you. Your continued use of the Site or our services after any changes or revisions to this Privacy Statement shall indicate your agreement with the terms of such revised Privacy Statement.
Please also feel free to contact us at [email protected]. if you have any questions about our Privacy Statement or the information practices of the Site.
If you need to access this Policy in an alternative format due to having a disability, please contact us at [email protected] or 1 (617) 579-8305.
How you can contact us
53 State Street, 12th Floor
Boston, MA 02109
Reach us by telephone at +1 (617) 579-8305